You must prioritize, as you can’t get to 20 things at a time. It’s discouraging and counterproductive to try to care for your task list in a haphazard manner. According to the Law of Progressive Imbalance, 5% of what you do equals 50% of the results you get in your day/week/year. Concentrate on the value of your activities, and throw out the rest.
What do you want to focus on? Identify your six most important priorities. How much time do you want to spend on each of them? This is crucial, because if you try to reduce this time, you will lose in terms of efficiency. Parkinson’s Law states, “Work expands so as to fill the time available for its completion.” Therefore, when you choose an amount of time, you will position yourself to meet that deadline.
Add it to your calendar. Schedule it and make the decision that if it isn’t scheduled, it doesn’t get done. Schedule how you will handle your email. If it’s 3 times a day, process it, file it, take action, or trash it. If you are frequently interrupted by staff, schedule a “got a minute” time block. During this time, you can give them your undivided attention. The key here is to take back control.